SECTION E
INSPECTION AND ACCEPTANCE


E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

E.2 INSPECTION AND ACCEPTANCE

The Library of Congress reserves the right to have the Contracting Officer or designated COTR inspect the contractor's facilities during the actual production of digital files, including work and storage areas, whether these areas be located at the contractor site or on Library premises.

The contractor is responsible for performing all inspections or evaluations of all digital files, file names, and directory names during production and prior to delivery to the Library. All unacceptable images, filenames, or directory names or entire batches shall be corrected at no additional cost to the Library.

The Library will require three (3) weeks to perform inspections for an average batch size of 1,000 - 1,200 images or 1,500 pages of SGML-encoded text.

E.3 CONTRACTOR QUALITY REVIEW OF DIGITAL IMAGES

The contractor is required to perform a comprehensive quality review of all digital images, file names, and directory names before delivery to the Library to ensure an acceptable level of quality.

E.4 LIBRARY QUALITY REVIEW OF DIGITAL IMAGES

Images, file names, and directory names shall be inspected and evaluated by the Library. The Library's inspection and evaluation shall be in accordance with sampling procedures described in the American National Standard, general inspection level II (ANSI/ASQC Z1.4-1993 and ANSI/ASQC S2-1995). The sampling lot size will be determined by the task order production rate, and will be in accordance with the ANSI standard.

E.4.1 Rejection Procedures for Digital Images

Delivery media - All delivery media will be inspected to ensure that the requirements stated in Section C are met. Any delivery media or files which are non-functional in the Library's systems shall be rejected. If there is a consistent failure in loading of samples, the entire batch will be rejected. Otherwise, if isolated images fail, the Library will prepare a list and return those images for correction.

Images - These shall be evaluated and inspected in accordance with the standards indicated in E.4 above, with random sampling lot sizes determined by the task order production rate, except for those specifications requiring 100% accuracy as indicated. A batch will be rejected if, in a given random sample lot size, more than one digital image per 200 sample images is found to be missing, duplicated, illegible, or otherwise defective. This constitutes a 99.5% accuracy rate. In this event, the entire batch will be returned to the contractor for corrections.

Examples of items required to be 99.5% accurate include:

Examples of items required to be 100% accurate include:

E.5 CONTRACTOR QUALITY REVIEW OF SGML-ENCODED TEXTS AND ASSOCIATED FILES

The contractor is required to perform a quality review of all SGML-encoded texts before delivery to the Library. The contractor will correct any errors that can be resolved by reference to the Library's DTD, the tag library, or supplementary keying instructions before delivery of SGML-encoded texts to the Library. If there are errors or anomalies that cannot be resolved by normal process, it shall be acceptable for the contractor to deliver a questionable converted text with the following requirements: a.) the contractor shall document errors or anomalies in a memo to the Library, and b.) the contractor, after consultation with the Library staff, shall take whatever action necessary to resolve the errors or anomalies.

E.6 LIBRARY QUALITY REVIEW OF SGML-ENCODED TEXTS AND ASSOCIATED FILES

SGML-encoded texts and associated files shall be inspected and evaluated by the Library using sampling procedures in accordance with the American National Standard, general inspection level II (ANSI/ASQC Z1.4-1993 and ANSI/ASQC S2-1995).

E.6.1 Rejection Procedures for SGML-encoded Texts and Associated Files

When SGML-encoded texts and associated files do not conform to the Library's quality requirements, they may be rejected and returned to the contractor for corrections at no cost to the Library. SGML-encoded texts may be rejected for any of the following conditions:

Delivery media: If the delivery media or any files on the media are nonfunctional in the Library's systems, they shall be returned to the contractor for reinspection, remastering, or other necessary corrections(s).

Conformance to the Library's DTD: If any single file in a SGML-encoded text batch does not parse on the Library's parser, the batch shall be returned to the contractor for reparsing and any other necessary correction(s).

The standard of accuracy for all SGML-encoded texts shall be determined by the Library at contract award and shall be either 99.95 percent or 99.995. Accuracy is based on a character count, including tags, after encoding. If tags are incompletely or incorrectly applied, including misspelled or incorrect attribute values, to a degree below the contracted accuracy level, the batch shall be returned to the contractor for reexamination and correction.

Completeness and accuracy of key information: If any key information in SGML-encoded text and associated ENTITY files are not completely and accurately captured to a rate of 100 percent, a batch shall be returned to the contractor for correction. Key information includes:

Accuracy of keying: The standard of accuracy for all SGML-encoded texts shall be determined by the Library at contract award and shall be either 99.95 percent or 99.995. Accuracy is based on a character count, including tags, after encoding. For example, an accuracy level of 99.995 percent means that no more than one wrong character is permitted for any 20,000 characters keyed, roughly one wrong character per ten pages. If accuracy falls below the contracted level, the batch shall be returned to the contractor.

E.7 CONTRACTOR QUALITY REVIEW OF FILE AND DIRECTORY NAMES

The contractor is required to perform a comprehensive quality review of all digital images, file names, and directory names before delivery to the Library to ensure an acceptable level of quality.

E.8 LIBRARY QUALITY REVIEW OF FILE AND DIRECTORY NAMES

A batch shall be rejected if the directory and file names for images, texts, and associated files do not follow the requirements. Directories for each delivered batch will be examined for 99.95 percent accuracy to determine whether the directory names and file names follow requirements for images, texts, and associated files.

Next.....Previous.....Return to the Table of Contents